Document Controller (Cikarang)

Staff and SupportSecretarialBuildings
  • Indonesia
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Royal HaskoningDHV is an independent consultancy that integrates 140 years of engineering expertise with digital technologies and software solutions. As consulting engineers, we care deeply about our people, our clients, and society at large. Through our mission Enhancing Society Together, we take responsibility for having a positive impact on the world. We constantly challenge ourselves and others to develop sustainable solutions to local and global issues related to the built environment.

Location: EJIP Estate Cikarang, West Java

Job Description of Site Document Control: 

  •  Report to Head of Construction as line manager;
  • Report to Construction Manager on project level;
  • Preparing and updating site inventories of office equipment, furniture and all items not considered consumables;
  • Preparing and maintaining Construction Management personnel records, entry permits, etc.;
  • Receiving, recording, filing and distributing all drawings, specifications, requisitions for purchase and vendor documents;
  • Maintaining files with latest issued revisions and filing superseded revisions of each document separately after having been marked “Void” (plus initials and date of marking void). Organisation of project file on the construction site is the same as the project file at the office;
  • Control Construction Contractor (CC) compile and weekly submit - for RHDHV's review and approval - the applicable forms showing the equipment used, the number of personnel on site and the hours worked;
  • Control all field correspondence (letters, faxes, transmittals, etc.) shall be signed by the CM or by the per-pro signatories duly authorised by the CM. Such written authorisation shall be distributed to all concerned;
  • Control all copies of correspondence between the Client, RHDHV and the Construction Contractor and vice versa are sent to project administration at the home office;
  • Maintain site document control register and status of each Site instruction, RFI log, VO log and transmittal log from each contractor and from RHDHV to each contractor;
  • Maintain a file with all meeting minutes and ensure that the meeting minutes are distributed to participants and recipients in a timely manner;
  • Listing, distributing and filing Change Order;
  • Listing, distributing and filing engineering queries;
  • Maintaining Project documentation hard copy and soft copy;
  • Coordinate/monitoring incoming and outgoing document distribution;
  • Assist CM monitoring Minutes of Meeting;
  • Assist CM/PM monitoring letter;
  • Assist CM/PM in documenting/monitoring RHDHV’s representative overtime hours.
  • Responsible for petty cash (if any);
  • Documenting pictures and video of construction progress;
  • Responsible as final document coordinator;
  • Conduct weekly meeting with contractor’s document controller to monitor the document status;
  • Compile handover dossier document.


  • Min. Bachelor Degree from reputable university
  • Min 3-6 years experience as document controller
  • Having good communication in English
  • Able to write a report in English

Are you our new colleague?
Kindly apply by clicking the button below with your updated CV.

Acquisition by agencies is not appreciated.

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