Project Support/ Secretary

What you do as Project Support/ Secretary

You support our colleagues within the Airport Asset Design group, part of our Aviation business unit. In this position you are responsible for the administrative, secretarial and project support tasks of the advisory group.  You carry out assignments with our project teams for clients, and you further support the management of the advisory group in the daily management of the organization and operations. This way we can fully focus on serving our clients.

You are in contact with other Project Supports and Secretaries within the unit, you assist each other and divide the workload. 

Within this role you quickly learn everything there is to know about our organization, our clients and the market as well. You are responsible for:

• You support the team with booking tickets, hotel and visa
• Provide help with guiding new joiners regarding start up and company systems
• You register and receive visitors
• First point of contact for questions from both internal and external parties. 
• Receive incoming calls, answer questions and transfer callers to the right person
• Planning, prioritizing and coordinating appointments for the assigned manager and/or (project) team, with the aim of contributing to an efficient use of time by the assigned manager/(project) team.
• Meetings (e.g. workshops, events, conferences and video calls/conferences) of the assigned team or manager organizing and coordinating, taking care for the facilities and logistics

In addition:

• Ensuring consistent and high-quality documents, editing texts, editing and correcting documents and checking the use of the house style and formats;
• You contribute to the preparations and activities for the delivery of documents, monitor deadlines and ensure completeness checks;
• You carry out project-supporting and coordinating tasks and know how to prioritize them;
• You independently carry out projects such as planning/organizing meetings, events, etc. (not applicable for projects, most of the time for internal meetings)
• You provide help with questions about supporting software applications and business or project processes for which you are responsible or involved;
• Planning and coordinating appointments;
• Processing purchase orders in our administrative management systems.

What you bring

You are open, approachable and flexible, you have a feeling for the commercial setting in which we work and you can contribute to this by, for example, making the layout and text of documents attractive. You are customer-oriented, you take responsibility and you are able to independently formulate, verify and monitor your contribution to a project or team. In addition, you recognize yourself in the following points:

• You have a relevant background for a secretarial/ supportive role, or you have affinity for this position through a different background, such as an administrative one
• You are fluent in English, any other languages you bring are an added bonus, such as Dutch
• You know your way around Microsoft Office Programs.
• You are digitally savvy and keen to learn more about digital applications and tools

You are available for 32 hours or more per week.

What we offer you

We offer you an opportunity to make a difference in a unique team of aviation enthusiasts. Together with our very talented staff you make the future of aviation happen through rewarding projects. Royal HaskoningDHV holds a solid national and international market position that offers ample opportunity for personal and professional development. Furthermore, we offer:

• A position in a young and dynamic team
• A good balance between work and private life, including a laptop
• Competitive salary (2052-3217), which does not include personal budget and holiday pay;
• 28 vacation days and the possibility to purchase extra days;
• An easily accessible workplace at our office in The Hague and a travel allowance or an NS Business Card
• Plenty of training and development opportunities
• Personal budget that you can use to buy extra vacation days or a bicycle. Would you rather have something extra on top of your salary every month? Then you can also have the budget paid out.
• Large contribution to our pension fund.

Where you will work

Royal HaskoningDHV is an independent, international engineering and project management
consultancy with 140 years of experience. Backed by the expertise and experience of 6,000 colleagues all over the world, our professionals combine global expertise with local knowledge to deliver a multidisciplinary range of consultancy services for the entire society in some 150 countries. By showing leadership in sustainable development and innovation, together with our clients, we are working to become part of the solution to a more sustainable society now and into the future.

As an Project Support/Secretary, you will become part of the Business Unit Aviation. This is one of the smaller and more boutique units and consists of the worldwide renowned consultancy brand NACO, Netherlands Airport Consultants. Our highly motivated team delivers full spectrum, integrated engineering-, strategic- and management consultancy services related to airport and aviation development all over the globe. You will be based in The Hague area (new office in Delft from January 2025), the Netherlands, from which we run our aviation business. 

Are you our new colleague?

Then we would like to meet you! Apply now via the button below, or if you have a question, you can always contact Max Kapteijn, Recruiter NACO, at [email protected], or call +088 348 4433.

We are looking to interview candidates in the first 2 weeks of December.

Acquisition by agencies is not appreciated.